AGENDA

MIDDLESEX COUNTY LIBRARY BOARD

10:00 am, TUESDAY, JANUARY 27, 2014

CAO Board Room, Middlesex County Building

London, Ontario

 

 

Members:  Councillor Jim Maudsley, Councillor Marigay Wilkins and Citizen Appointees:  Albert Bannister, Ian Brebner and Dave Jones;  Also present: Julie Gonyou, County Librarian, and Lindsay Brock, Library Services Manager.

 

A.        CALL TO ORDER

 

1.         Appointment of Chair, Vice Chair, Secretary-Treasurer and SOLS Representative

 

Appointment of Chair

 

Moved by ________________________

 

Seconded by ______________________

 

That                                     be appointed Chair of Library Board.

 

                                       , Chair, chaired the election of the Vice Chair, Secretary Treasurer and SOLS representative.

 

Appointment of Vice Chair

 

Moved by ________________________

 

Seconded by ______________________

 

That                            be appointed Vice Chair of Library Board.

                                                                                                                                   

 

Appointment of Secretary Treasurer

 

Moved by ________________________

 

Seconded by ______________________

 

That                        be appointed Secretary-Treasurer of Library Board.

                                                                                                                                   

 

 

 

Appointment of SOLS representative

 

Moved by ________________________

 

Seconded by ______________________

 

That                               be appointed Southern Ontario Library Services representative for the Library Board.

 

            2.         Provision for disclosure of pecuniary interest

 

            3.         Minutes

 

a)         Minutes of the Library Board Meeting held on November 25, 2014

 

Moved by ________________________

 

Seconded by ______________________

 

That the Minutes of the Middlesex County Library Board meeting held on November 25, 2014 be approved as presented

 

b)         Closed Session Minutes of the Library Board Meeting held on November 25, 2014   (paper copy to be handed out at the meeting)

 

Moved by ________________________

 

Seconded by ______________________

 

That the Closed Session Minutes of the Middlesex County Library Board meeting held on November 25, 2014 be approved as presented

 

c)         Minutes of the Special Meeting of the Library Board held on Friday, January 9, 2015

 

Moved by ________________________

 

Seconded by ______________________

 

That the Minutes of the Special Meeting of the Middlesex County Library Board held on January 9, 2015 be approved as presented

 

4.         Visioning Topics

           

            a)         Library Services Review

·                     Power point presentation by Julie Gonyou, County Librarian

            b)         Employment Resource Centres:  a History and Overview

·                     Power point presentation by Lindsay Brock, Library Services Manager; and Chris Harrington, Reference and Area Librarian

 

B.        ACTION ITEMS

 

1.         2015 Library Budget

·                     Report from Julie Gonyou, County Librarian

 

Moved by ________________________

 

Seconded by ______________________

 

That the 2015 budget estimates for the Library as presented be received and forwarded to Zero Based Budget Committee and County Council for further consideration and approval.

 

            2.         Delaware Library Open Hours

·                     Report from Julie Gonyou, County Librarian

 

Moved by ________________________

 

Seconded by ______________________

 

That the Delaware Library open hours be approved as outlined below, effective March 3rd, 2015:

 

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

 

4-8pm

 

6-8pm

 

10-12pm

 

 

3.         Scheduled Outreach Service Agreements:  Thames Valley Children’s Centre & Family Service Thames Valley

·                     Report from Julie Gonyou, County Librarian

 

Moved by ________________________

 

Seconded by ______________________

 

That the Scheduled Outreach Service Agreements with Family Service Thames Valley and Thames Valley Children’s Centre be approved and that the Library CEO and Library Board Chairman be authorized to execute the agreement.

 

C.        CORRESPONDENCE AND INFORMATION ITEMS

 

1.         System Circulation and System Internet Usage to December 2014 (with 2013 for comparison)

 

            2.         Information Services Usage Statistics – December 2014

 

            3.         Accounts Payable to January 13, 2015 totalling $288,359.57

 

            4.         Newspaper article concerning Middlesex County libraries

 

5.         County Librarian Update November 2014 to January 2015

·                     Report from Julie Gonyou, County Librarian

 

6.         Employment and Government Information Services Activity Report –   November and December 2014

·                     Report from Lindsay Brock, Library Services Manager

 

7.         Reference Quarterly Report – October to December 2014

·                     Chris Harrington, Reference Librarian

 

8.         Library Accessible Technology - Grant Approved

·                     Report from Julie Gonyou - County Librarian; and Jennifer Cowan – Accessibility Coordinator

 

            9.         Copies of thank you letters for donations to the Middlesex County Library

 

 

Moved by ________________________

 

Seconded by ______________________

 

            That Items C.1 – LIB through C.9 – LIB be received for information.

 

D.        INQUIRIES

 

E.        NEW BUSINESS

 

            1.         Next Meetings

10:00 a.m., Tuesday, February 17, 2015

10:00 a.m., Tuesday, March 24, 2015

10:00 a.m., Tuesday, April 28, 2015

10:00 a.m., Tuesday, May 26, 2015

10:00 a.m., Tuesday, June 30, 2015

10:00 a.m., Tuesday, July 21, 2015

10:00 a.m., Tuesday, August 11, 2015

10:00 a.m., Tuesday, September 22, 2015

10:00 a.m., Tuesday, October 27, 2015

10:00 a.m., Tuesday, November 24, 2015

10:00 a.m., Tuesday, December 22, 2015

 

 

 

F.         ADJOURNMENT

 

            Moved by _________________________

 

            Seconded by _______________________

 

                        That the meeting adjourn at