Personal Information Banks

The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), requires Middlesex County to keep an updated Personal Information Bank Index and to make it available for the public to view.

A Personal Information Bank is defined in MFIPPA as “a collection of personal information that is organized and capable of being retrieved using an individual’s name or an identifying number or particular assigned to the individual.” The Index includes a description of the Personal Information maintained to support each department’s programs and activities. For each Personal Information Bank, the following information is provided: the department maintaining the records, location, legal authority for collection, identifying data, how the information is used, who is authorized to use the information, and retention and disposition.

The information within the Personal Information Bank Index is organized by County service areas:

1. Economic Development and Tourism
2. Forestry and Natural Heritage
3. Human Resources
4. Information Technology Services (ITS)
5. Legislative Services
6. Library Services (Middlesex County Library)
7. Long Term Care (Strathmere Lodge)
8. Planning and Development
9. Emergency Services (Middlesex London Paramedic Service)
10. Roads and Engineering
11. Social Services
12. Treasury

As required by MFIPPA, the County has designated the Clerk as the Head. The Head is responsible for making sure that the “institution” (the County of Middlesex) properly discharges its statutory obligations under MFIPPA. In discharging this responsibility, the Head makes sure that the departments adhere to County procedures and practices that promote compliance with MFIPPA.